Staff X — AI Recruiter Intelligence

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Select a role from the list above to view details and navigate steps

New Role

Complete all mandatory fields to create the role

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Role Details

The position you are hiring for

Role Title*

Client Name*

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Staff X Team

Assign the team members responsible for this role

Recruiter*

Talent Sourcer*

CSM*

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Hiring Manager

Primary client contact — the person making the hiring decision

Full Name*

Phone Number*

Email Address*

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Secondary Contact

Optional — an additional person at the client if needed

Full Name

Email Address

Phone Number

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Job Description & Intelligence Group

Upload or paste the client JD — Claude uses it to detect the right intelligence group

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Click to upload or drag & drop (.pdf, .docx)

Intelligence Group * Enter role title and JD to detect

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Discovery Call

Optional — if available, attach the discovery call. Claude will generate a sales handover brief for the recruiter and CSM.

Optional — skip this if no discovery call exists. Existing clients can proceed directly to the job brief.

Staff X · X Intelligence System

Place top 1% talent.

AI-powered recruitment from first brief to 90-day retention, so anyone at Staff X can run an end-to-end placement with the precision of a senior specialist recruiter.

⚡ AI-powered briefs 🎓 Recruiter coach 📋 Structured screening 🔍 Sourcing intelligence 🤝 Client & candidate IV prep ✅ Structured reference checks 👤 Profile creation 🛡 Client-blind job ads ⏱ SLA tracking 📊 Time to fill 🎯 Attrition risk scoring 🚨 Early attrition monitoring 🛡 Account risks & mitigation 🔄 Feedback loop 🔬 90-day quality check

The 10-step placement pipeline

Job Brief

Job Ad

Sourcing

Candidate
Interview

Profile

Client IV

References

Placement

Quality
Check

🏆

90 Days Retention

Or click + New in the sidebar to get started

💾Step 1 — Job Brief✓ Auto-saved

Changes save automatically

Step 1 of 7 — Job Brief

Upload the client's job description, prepare for the call, then analyse the job brief call recording. Claude handles the rest — scoring, flagging gaps, and writing the brief automatically.

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1: Upload JD

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2: Pre-call Prep

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3: Brief Call

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4: Full Brief

Step 1 — Client Job Description

Upload the client JD (DOCX/PDF), fetch from a URL, or paste text. Claude extracts requirements and flags what needs clarifying on the job brief call.

Paste JD text here

Full Job Brief

Role Risk Assessment Client-side signals

These are role-level risks from the client side — instability signals, budget concerns, management red flags, or role history that could affect the placement regardless of who is hired.

💾Step 4 — Interviews✓ Auto-saved

Changes save automatically

Candidate Interviews

Step 4 of 7 — Candidate Interviews

Add each candidate's name and their Fireflies interview link. Claude reads the interview, scores them across 8 dimensions, ranks all candidates, and tells you exactly who to proceed with and why. No recruitment expertise needed — the output will tell you what to do next.

Complete each candidate card. Claude scores across 8 dimensions, adds LinkedIn matching as a bonus dimension, ranks all candidates, and flags retention risks.

Candidate 1

Select from Candidate Database

or add new candidate below — resume will be parsed and saved to database

Candidate Name *

Candidate Ref Code

Source *

LinkedIn Profile URL

Interview Video Link — used in profile creation

Resume — upload to parse and save candidate to database

📄 Upload resume (PDF or Word)

Interview Transcript — fetch from Fireflies, paste, or upload after the interview

Notice Period

Earliest Start Date

Salary Expectation (PHP/mo) — Internal

Availability for Client Interview

Competing Offer?

Interview Stage

Recruiter Gut Score (1–5) — locks after AI scores

★ ★ ★ ★ ★

Internal Recruiter Notes

💾Step 5 — Candidate Profile✓ Auto-saved

Changes save automatically

AI-populated

Recruiter-filled

Select Candidate for Profile

Candidate Name *

LinkedIn URL (optional)

Upload Resume (PDF or DOCX — recommended)

Click to upload or drag & drop resume

PDF or DOCX · Max 5MB

Claude will use resume + interview transcripts to populate AI fields

Step 5 of 7 — Candidate Profile

Upload the candidate's resume and Claude will build their profile automatically. Review the blue AI-filled fields, fill in the green recruiter fields from your notes, then export to send to the client. The profile is designed to give the client everything they need to make a confident hiring decision.

Review all AI-filled fields before sending to the client. Never send unverified information.

01 — Role Context

Client*

Role Title

Department

Reports To

What the Client is Looking For

02 — Pricing

Salary AUD/mo

Benefits AUD/mo

Staff X Fee

AUD/PHP Rate

03 — Candidate Snapshot

Ref Code

Current Title (Blind)

Years of Experience

Location

English Written

English Spoken

English Notes

Interview Video Link

Professional Summary

04 — Skills & Qualifications

Core Skills

Tools & Technologies

Software Proficiency (rated)

Highest Education

Certifications / Licences

Portfolio / Work Sample

Technical Assessment Results

05 — Client Match

Why This Candidate?

Must-Haves Met

Negotiables / Bonus

Match Score

Offshore Experience

References Available

Reference Types

References are collected after the client interview and before any offer. Three required: most recent direct manager, previous direct manager (overseas referee mandatory if candidate has international experience), and one peer or senior colleague. Each referee needs full name, job title, company, direct email, direct phone, and LinkedIn URL. LinkedIn must match the claimed employment dates and company.

06 — Work History & Tenure

Work History (Blind)

Avg Tenure Per Role

Tenure Signal

Tenure Notes

07 — Culture & Team Fit

Work Style

Communication Style

Languages

Team Size Comfort

Culture Fit Notes

08 — Engagement Terms

Employment Type

Work Arrangement

Notice Period

Availability

Planned Leave

Internet Connection

Workspace

Setup Notes

09 — Pipeline Risk

Actively Interviewing?

Attrition Risk Score (internal)

Risks & Flags

External Risks

Motivation

Offer Deadline

Other Applications

Mitigating Factors

Salary Expectation vs Budget

10 — Next Steps

Estimated Start Date

Interview Format

Team Performance Dashboard